EMPLOYMENT PROCESS:

1. Please complete and submit the on-line application (click the link).  For new applicants, you will need to register a new account.  This on-line application provides you with an opportunity to attach your resume, letters of recommendation, transcripts, etc. 

2. Review the information contained in the Guest Teacher/Substitute Handbook.  The monthly pay calendar is included in the handbook.  

3. Human Resources will email you to schedule an in-person appointment after receiving your application and verification of at least one reference. HR staff will ask about your availability and level/school preferences.  You will also receive an email to register for required training.

Please bring the following to your Human Resources appointment:

• Prior to your appointment, you will complete both the I-9 and W-4 tax forms (federal and state) as well as a direct deposit form.

• Documentation to verify your identify and authorization to work for HCPS (see page #3 of the USCIS Form I-9 for a list of acceptable documents.) Often new staff provide their Driver’s License, Social Security Card, and/or Permanent Residence card.

• $15.00 check made payable to HCPS for criminal background check. (fee currently being waived for college students)

• $10.00 money order made payable to VA Dept. of Social Services for Child Protective Services background report. (fee currently being waived for college students)

• Please complete the on-line education module, Child Abuse and Neglect Training, and provide a copy of the certificate or attach it to your application.

• Provide a copy of a recent Tuberculosis (TB) test from a Doctor's office or from your Health Center.  This form will be provided to you at your appointment if you don’t have one.

Human Resources/designee will review your application, credentials, submitted references, etc. and will verify that you either have a high school diploma, 2-year college degree/equivalent (44 credit hours), or a 4-year college degree/equivalent (96 credit hours). This information is used to place you at the appropriate place on the current pay scale.They will also verify whether you have or are eligible for a current state of Virginia teaching license which is required for long term guest teacher assignments of more than 10 consecutive days. In certain circumstances a personal interview may be required. 

You will be notified when your name is ready to go to the School Board for approval. You will be added to our guest teacher/substitute list and our online substitute system- Smart Find Express. Your initial preferences in SFE can be changed at any time.

Additional instructions to access and use Smart Find Express:

• Your access ID is your employee ID. Your employee ID is located on your paycheck stub.

• You will need to change your 6-digit PIN number once you register your account. (Please use a number that is easy to remember.) You will use this PIN when receiving telephone and text message guest teacher/substitute job offers.

• You can also download the Smart Find Express app to access and accept guest teacher/substitute jobs online. You will again enter your access ID, but you will need to create a separate password to access SFE in this way. (Instructions will be provided explaining how to access the app.)

• You may choose to receive and accept guest teacher/substitute job offers either via a telephone call or a text message. (Instructions again will be provided explaining how to use the Text Message Job Offer feature.)

• Please review the Smart Find Express Substitute Training Video (click the link)

1. Please contact either Lauren Friend at lfriend@harrisonburg.k12.va.us, Lynn Sprouse at lsprouse@harrisonburg.k12.va.us or Jeron Baker at jsbaker@harrisonburg.k12.va.us with questions or contact the Human Resources department at (540) 434-9916.

 FAQ’s:

• SmartFind Express is the automated substitute calling system used by HCPS.

• The registration/call number for HCPS guest teachers is:  1-540-908-4384. 

• The text message job offer number for HCPS is: 1-844-511-8976.

• The HCPS access code to utilize the SFE app is JCJS.

GUEST TEACHER/SUBSTITUTE  COMPENSATION: 

                       Effective January 31, 2023

The Harrisonburg City School Board is an equal opportunity employer, committed to nondiscrimination in recruitment, selection, hiring, pay, promotion, retention or other personnel action affecting employees or candidates for employment.  Therefore, discrimination in employment against any person on the basis of race, color, religion, national origin, political affiliation, gender, age, disability or marital status is prohibited.  Personnel decisions shall be based on merit and the ability to perform the essential functions of the job, with or without reasonable accommodation.