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Guest Teacher/Substitute Applicants

Please bring the following to your Human Resources appointment:

  • Drivers License and Social Security Card
  • $15.00 check made payable to HCPS
  • $10.00 money order made payable to VA Dept. of Social Services
  • Child Abuse and Neglect Training Certificate
Mandatory Reading:

  • Child Abuse and Neglect Training - Print Certificate
  • Guest Teacher/Substitute Handbook 


    1. Please complete the on-line application that can be accessed via the substitute employment opportunities listed under the Quick Links on the HCPS webpage. For new applicants, you will need to register for a Recruit and Hire Account. You can attach various pieces of information such as a resume, letters of reference, etc. Submit your on-line application when it is complete.

    2. Please complete the Child Abuse and Neglect Training on-line training by selecting the link. Print your certificate to bring to your appointment or you can attach it to your application.

    3. Also, review the information contained in the Guest Teacher/Substitute Handbook
    4. Human Resources will call you to schedule an appointment after receiving your application.

    5. Please bring or verify the following information at this appointment: Child Abuse and Neglect training form, your driver's license, Social Security card, and Permanent Residence card if you have one.

    6. Also, bring a $15.00 check made out to HCPS for the criminal background check and a $10.00 money order made payable to the Virginia Department of Social Services for the Child Protective Services report.

    7. At your appointment with Human Resources, you will complete both the I-9 and W-4 tax forms (federal and state)and a direct deposit form

    8. We also need a copy of a recent Tuberculosis (TB) test from a Doctor's office or from your Health Center. We will provide you with a form at your appointment.

    9. Human Resources will also check your provided references and will verify that you either have a 2-year college degree or equivalent or a 4-year college degree or equivalent. They will also verify whether you have or are eligible for a current state of Virginia teaching license which is required for long term substitute teaching assignments of more than 10 consecutive days. Please attach transcripts to your application or bring a copy to your appointment.

    10. ALL new substitute teachers are REQUIRED to attend one training event that will be offered at the HCPS Central Office building at One Court Square across the street from the WHSV-TV3 television station. You can park in either the Elizabeth Street or Water Street parking garages and walk easily to One Court Square. Please email Mr. Lynn Sprouse ( in the HR office to schedule/verify your training date/time. Trainings will take place on Friday March 9th from 9:00 am - 12:00 pm, Monday March 12th from 1:00 pm - 4:00 pm, Tuesday March 13th from 1:00 pm - 4:00 pm, and Friday March 16th from 9:00 am - 12:00 pm. Please register for a morning or afternoon time on either date. You can complete this training prior to items 1-8 being completed, but these items must be complete before you are approved by the HCPS School Board for employment. 

    11. You will receive an email the day after the School Board has approved your file. You will be added to our substitute list and can start receiving calls or signing up for substitute positions after you have registered with E-School SmartFindExpress.

    12. Questions regarding this process can be directed to either Lauren Friend ( or Lynn Sprouse ( or by calling the Human Resources department at (540) 434-9916.

Sample Lesson Plans:
Discipline Referral Form (example only)

New Automated System for Securing Substitutes:

We are using SmartFindExpress ( as an automated substitute calling system.  

Registration number for HCPS School Board Approved Substitutes:  1-540-908-4384

Your access ID is your employee ID. Your employee ID is located on your check stub. You will need to create your 6 digit Pin once you register. Please use a number that is easy to remember (birthday):  050867

Substitute Training Video:

  • The Harrisonburg City School Board is an equal opportunity employer, committed to nondiscrimination in recruitment, selection, hiring, pay, promotion, retention or other personnel action affecting employees or candidates for employment.

    Therefore, discrimination in employment against any person on the basis of race, color, religion, national origin, political affiliation, gender, age, disability or marital status is prohibited.  Personnel decisions shall be based on merit and the ability to perform the essential functions of the job, with or without reasonable accommodation.