Motivate, Educate, Celebrate: Learning Together for a Better Future

Email Guidelines for Parents

Email may be a fast and convenient way for parents/guardians to send messages, but this may not be the case for many of our teachers and administrators. Some teachers and administrators read their email messages in the morning before school, some read them at the end of the day, and some read them during the school day. Many teachers and administrators prefer to use the phone to speak directly to parents or to communicate with written notes.

For these reasons, please remember if you choose to send an email message to a member of our professional staff, you may not get an immediate reply. In fact you may not receive an email reply at all, since staff members will determine how best to contact you: by email, phone, written note, or to schedule a personal conference.

When using email, please remember:

  • Send only non-vital messages by email. For example, do not use email to inform a teacher, administrator, or clerical staff that your child is not to go home on the bus since a faculty members may not read their email before a student is dismissed. Instead use the telephone to be sure your message is received and clearly understood. 
  • Your child’s academic progress, learning expectations, or behavioral issues are best addressed through a telephone conversation or by scheduling a personal conference with your child's teacher. 
  • Email is not confidential. Confidential information should be conveyed by phone or personal contact only. 
  • Please identify yourself in the subject line of your email message and, if appropriate, the name of your child. 
  • For all medical or health concerns, please contact your child's school nurse by phone. 
  • Please keep all contacts professional. Jokes, amusing or special stories, chain letters, or commercial solicitations are inappropriate and reduce valuable teaching time. 
  • Mass email to the campus staff should be sent to the school principal for distribution to his/her staff.
Email is a quick way to send a message, but it is not necessarily the best way to get a quick reply nor is it appropriate for all types of communication.